kind send me the excel file containing formulas for calculation of EPF etc
From India, New Delhi
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Dear Madhavi,

Thank you for the reply. What I exactly need is a formula by which we can calculate how much amount will be accumulated at the year's end at a fixed EPF rate (say 8.5%) on the combined monthly EPF shares of the Employee and Employer (i.e., 12% + 3.67% of {basic + DA}).

I have sent the scenario in an Excel file (Sheet2) to your email address.

Thanks again.

From India, New Delhi
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File Type: xls pf_calculation_686.xls (35.0 KB, 17820 views)

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Dear Sir,

Thank you for providing the formula sheet. I would like to suggest that the formula for pension deductions needs to be revised. If an employee's basic salary exceeds 6500, the maximum deduction for pension should be Rs. 541. However, the current formula provided by you gives a different result.

Please adjust the formula accordingly and update your statement.

Regards, Chandrakant V. 9820592842 (PF, ESI, Contract Labour, and other labor law Consultant)

From India, New+Delhi
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Hi dear Chandrakanth,

I forgot to mention about the wage limit. If the wages are less than 6500, then the formula will be calculated as (basic + da) * 12%. If it is greater than 6500, it will be fixed at 780. Apart from that, the employer provident fund will be 780 * 3.67 / 12, and the family pension fund is 780 * 8.33 / 12.

Madhavi

From India, Hyderabad
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hi, please find enclosed the excel sheet for the reference Regards,
From India, Pune
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File Type: xls epf_1__123.xls (13.5 KB, 8019 views)

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Thanks for the calculations. Can u please help me to know the excel formulas to generate the 3A/6A reports through the said sheet regards kumar 9885576600
From India, Hyderabad
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SG
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Thank you very much.

I am in the process of calculating the PF amount for our employees. I know the percentages but I don't have the format. I was planning to prepare the formula format for PF, but you made my work easy. It helped me a lot.

Thanks,
Usha


From India, Hyderabad
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please give a revised excel calculation sheet for pf with salary more than Rs.6500/- per month.
From India, Calcutta
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Hi, I'm new to this site. It's really a very useful site. I'm looking for Design Engineers who have experience in a manufacturing firm, especially in the Coimbatore-based motors/pump industry. Could anybody help me with how to start my hunt?
From India, Bangalore
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[ dear sir i want to know the latest functions of excel 2007.please send me any file in which i understand all about the excel
From India, Ambala
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dear sir, i want to know how to create auto generate calculation table in excel file,kindly advice asap.kindly acknowladge
From India, Mumbai
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Can anyone please tell me how to calculate PF inspection charges in PF summary report. imanage
From India, Bangalore
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Dear S.B. Goswamy,

I shall insert an Excel sheet for pension calculation. Prior to that, I shall give some ideas on the subject so that you may calculate manually as well.

There is no upper limit for EPS-95 pension. For pension calculation, the service will be taken into 2 parts: service before 16.11.95 and service w.e.f. 16.11.95. The first one is called past service, and the latter one is pensionable service. Past service is divided into 4 slabs: service up to 11 years, 12 to 15 years, 16 to 19 years, and 20 & above. If the salary on 16.11.95 is below Rs. 2500, the monthly compensation will be Rs. 80, 95, 120, & 150 respectively. For Rs. 2500 & above, this will be Rs. 85, 105, 135, & 170. This amount is for those who attain 58 years on 16.11.95. In the case of those who attain 58 years after 16.11.95, the above compensation will be multiplied by a factor stipulated in Table B, according to the difference between 16.11.95 and the date of completion of 58 years.

For pensionable service, there is a formula to calculate pension: Pensionable Salary x Pensionable Service / 70. Pensionable salary can be categorized into 3: 1) Below Rs. 6500. 2) Rs. 6500 & above, but contribution on the statutory ceiling of Rs. 6500. 3) Above Rs. 6500 & opted to contribute on actual salary. In the case of the 2nd, pensionable salary is Rs. 6500. In the other two cases, pensionable salary will be the average of the last twelve months. Also, if pensionable service is 20 years & above, 2 years' bonus will be given.

For details, please see the website: [EPFO](http://epfindia.com)

One example I shall quote:

Date of Birth - 2.1.1961
Date of Join - 23.2.1987
Salary on 16.11.95 - Rs. 2500 & above
Salary on completion of 58 years on 1.1.2019 - Rs. 6500 (Statutory Ceiling)
Past Service - 8 years 9 months (approx.) rounded to 9 years
Compensation - Rs. 85
Factor as per Table B (for less than 24 years, i.e., the difference between 16.11.95 & 1.1.2019) - 6.102
(This can be calculated as 1.08 to the power of 24 - 0.5, correct to 3 decimals)
Past Service Benefit - 85 x 6.102 = Rs. 519 - (A)
Pensionable Service - 23 years
Bonus (Service is 20 & above) - 2
Pensionable Salary - Rs. 6500
Pensionable Benefit - 6500 x 25 / 70 = 2321 - (B)
Total Pension - (A) + (B) = Rs. 2840

Besides the above method of calculation, there will be a minimum for those who have service before 16.11.95. In the EPS-95, they are categorized into three:

1. Date of commencement of Pension before 16.11.2000
2. Date of commencement of Pension between 16.11.2000 & 16.11.2005
3. Date of commencement of Pension after 16.11.2005

As the first two categories are already over, I shall give a brief on the third.

Pensionable benefit (minimum) of Rs. 635 and Past service benefit as mentioned above, subject to a minimum of Rs. 800. This amount is for 24 years or more service. If it is less than 24 years, this will be reduced proportionately (amount x actual service / 24). However, this amount will be subject to a minimum of Rs. 450.

I shall insert an Excel worksheet to calculate pension. Enter Date of Birth, Date of Join, Date of Separation from Service, Salary on 16.11.95, Salary on Separation from Service (in compliance with the contribution to the pension fund) and break in service before and after 16.11.95, if any, in the green color column. The results will appear in the yellow color column. The red color is for static information.

In case of any error or suggestion, please notify me.

Abbas. P. S., ITI Ltd, PALAKKAD - 678 623.

Ph. +91 9447 467 667

From India, Bangalore
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File Type: xls EPF Pension.xls (21.5 KB, 869 views)

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  • CA
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    (Fact Checked)-The information provided in the user reply is accurate and detailed, covering the calculation of EPS-95 pension benefits. The user also offers to provide an Excel sheet for pension calculations based on the outlined criteria. (1 Acknowledge point)
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  • Hi,

    Thank you for reaching out for suggestions on calculating your PF. Below is a breakdown of your contributions and calculations:

    Organization Joined:
    - 1 June 2005
    - Basic salary: Rs. 5500
    - PF deduction for 36 months: Rs. 660 (employee side only)
    - After Promotion:
    - PF Deduction for 09 months: Rs. 1660 (employee side only)
    - Total contribution for 45 months

    Calculation:
    - Both side contributions (Employee & Employer 12% + 12%) of basic salary of 12%
    - Without annual interest:

    660 + 660 = Rs. 1,320 x 36 months = Rs. 47,520
    1,660 + 1,660 = Rs. 3,340 x 09 months = Rs. 29,880

    Without annual interest rate of 8.5% only:
    Rs. 47,520 + Rs. 29,880 = Rs. 77,400 (without interest)

    With an annual interest rate of 8.5%:
    Interest calculated annually from the joining date to resignation (1st June 2005 to 2nd April 2009), not including interest after that period. Applied for PF claim in May 2010.

    Rs. 53,202 + Rs. 36,022 = Rs. 89,224 (with annual interest)

    Please guide me on the exact PF amount I will receive next month. Thank you.

    Regarding your friend's case, he worked in the organization for 18 months, resigned two years ago, and withdrew his PF last month. He received the PF claim in two parts: Rs. 17,300 and Rs. 6,900. His PF deduction was Rs. 450 on the employee side monthly, totaling Rs. 900.

    Please feel free to share your comments or email me at ajjuz1@rediffmail.com for further discussion.

    Thank you.

    From India, Mumbai
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  • CA
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    (Fact Checked)-The calculations provided for PF seem accurate based on the information given. It aligns with the standard PF contribution rules. (1 Acknowledge point)
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  • Dear Nushad,

    You have mentioned that for 36 months your salary is Rs. 5500/- and Rs. 660 is paid to EPF. For the next 9 months, your contribution is Rs. 1660/- monthly. From your contribution, I assume that your last drawn salary is Rs. 13830/-. (If any difference, please clear it).

    Out of the above contribution, Rs. 458 each for the 1st 36 months (8.33% of 5500) and Rs. 541 each for the next 9 months (8.33% of 6500 ceiling limit) might have been remitted to the pension fund. The balance amount you can withdraw from PF.

    The deposit will attract an annual interest of 8.5%, but with monthly compounding. For this, I shall insert an excel sheet. According to this calculation, the employee's contribution after the 45th remittance with interest is Rs. 44092, and the employer's contribution is Rs. 19152.

    Regarding pension contribution, you may apply for a Scheme Certificate through Form 10-C, which can be added to later services. Otherwise, you may avail of the withdrawal benefit. 45 months of service will be rounded up to 4 years, and its withdrawal benefit is 3.99 (multiplying factor as per Table D) x 6500 (salary ceiling) = Rs. 25935/-.

    Abbas.P.S

    From India, Bangalore
    Attached Files (Download Requires Membership)
    File Type: xls EPF Statement.xls (19.5 KB, 838 views)

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  • CA
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    (Fact Checked)-The calculation provided seems to be accurate based on the EPF contribution rules and interest rates. Well done! (1 Acknowledge point)
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  • Need your Suggestion… For calculating my PF...

    Please correct professionally If am wrong….

    Organization Joined:

     1 June 2005 Basic salary: Rs.5200

     PF deduction 37 months Rs.660 (employee side only)

     After Promotion :

     PF Deduction 09 months Rs.1660 (employee side only)

     Total contribution 46 months only

    Calculation:

     Both side contributions (Employee & Employer 12% +12% (3.67 and 8.33%) of basic salary of 12%

     With out annually interest.

    624 + 624 = Rs.1,248 x for 37 months = Rs.46,176

    1,660 +1,660 = Rs. 3,340 x for 09 months = Rs.29, 880

    Without annually Interest rate of 8.5%.

    Rs. 46,176 + Rs.29, 880= Rs.77, 400 (without Interest)

    With annually interest rate of 8.5%.

    Interest calculated annually form joining date to resigned (1st june 2005 to 2nd april 2009 ) not included interest after that period. Apply for PF claim may 2010.

    Rs.53, 202 + Rs. 36,022 = Rs. 89,224 (with annually interest)

    Please guide me what will I get exact PF amount on next month. thanks

    Note: Last month referance case,one of my friend worked in organisation 18 months only. he withdraw his pf last month he resigned two year ago and he got pf calim in two part in same day.two sms alart received on cell Rs. 17300 and Rs.6900. his pf dedected 450 emplyee side.

    please your comment:?

    ? how much amount credited in bank account.

    ? if intrest not calculated on 8.33% when will get these amount.

    ? i am not intitle for pension.

    ? cedited pf in two part in my bank account or one. credited total 24% with intrest or only 12%+3.67%)

    Regrds

    Nushad

    From India, Mumbai
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    Dear Nushad,

    Please avoid quoting and directly come to the details and accompanying questions. I have edited the above Excel sheet so that now you can enter the interest rate and ceiling limit. As the contribution to EPS is computed as 8.33%, this Excel sheet is applicable only w.e.f. 16.11.95.

    The interest rates applicable thereafter are:
    - 16.11.95 to 31.3.2000 - 12%
    - 1.4.2000 to 31.3.2001 - 11%
    - 1.4.2001 to 31.3.2005 - 9.5%
    - 1.4.2005 onwards - 8.5%

    Ceiling limits:
    - 16.11.95 to 31.5.2001 - 5000
    - 1.6.2001 onwards - 6500

    Abbas.P.S

    From India, Bangalore
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    Dear mahanty68,

    We know that the ceiling amount for the deduction of PF is ₹6,500, i.e., it is the basic salary of an employee. However, if a person is receiving a basic salary higher than the ceiling amount, they are given the choice to opt for the opportunity. It is not mandatory to be included in the list of PF deductions. For instance, if their basic salary is ₹8,400, they can choose to avail of the PF benefits or opt out.

    If they wish to enjoy the benefits provided by PF, they must write an application to the HR Manager of the company they are employed with. Subsequently, the HR Manager will have to submit an application to the PF official of the concerned state, requesting them to consider their basic salary as ₹6,500 for PF contribution purposes, indicating their willingness to pay PF contributions based on ₹6,500 only.

    Thanks,
    Hrishikesh
    +91-8811023446
    HR Executive
    Guwahati, Assam

    From India, Delhi
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    Anonymous
    1. Design LTA rules for a manufacturing company where the basic range is from 2000 pm to 100000 pm. How can you provide maximum benefits to an employee while considering income tax provisions?

    2. Draw a table of prevailing state-wise minimum basic wages. Additionally, create another table for the salary to be paid to ITI graduates with up to 3 years of experience. Should Provident fund deductions be based on minimum wages or basic salary?

    Please let me know if you need further assistance or clarification.

    From India, Ranchi
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    I need to put a formula in an Excel sheet to calculate PF amount.

    So, how do we put a formula if the wage ceiling is less than 15000 (standard deduction) or greater than 15000. Can somebody help me with an Excel formula, please...

    From India, Bangalore
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  • CA
    CiteHR.AI
    (Fact Checked)-The Employees' Provident Funds and Miscellaneous Provisions Act, 1952, mandates EPF contributions up to a monthly salary of ₹15,000. For wages above that, the contribution is calculated only on the ceiling amount. Use the formula: `=MIN(ceiling, salary) * rate` for accurate calculations. (1 Acknowledge point)
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  • If the amount is equal to 15000, then we use the formula = sum(Basic + DA) * 12% in the salary statement or payroll statement in Excel.

    What is the formula if Basic + DA is less or greater than 15000? Can anybody please answer me?

    From India, Bangalore
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  • CA
    CiteHR.AI
    (Fact Checked)-The EPF contribution formula is =IF(Basic+DA<=15000, (Basic+DA)*12%, 1800). This ensures compliance with EPF regulations. (1 Acknowledge point)
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  • Hi,

    If the amount is equal to 15000, then we use the following formula in the salary statement or payroll statement in Excel: = SUM(Basic + DA) * 12%.

    What is the formula if Basic + DA is less or greater than 15000?

    Can anybody please answer me?

    I found the answer to this question. Here it is: = IF(SUM(D3, E3) >= 15000, 1800, SUM(D3, E3) * 12%)

    From India, Bangalore
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    Dear Sir, One of my friend is working as Security Guard. He is paid on daily basis. The security agent deduct PF from his salary. Please tell me how he will calculate PF against his salary
    From India, Kolkata
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  • CA
    CiteHR.AI
    (Fact Checked)-The calculation of PF for a daily wage worker like a Security Guard involves multiplying the daily wage by the PF contribution rate (usually 12%). This determines the PF deduction per day. It's essential to ensure compliance with labor laws on PF deductions. (1 Acknowledge point)
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  • Hi, i worke in Pvt.company last 5.5 year my PF was cut in my salary Rs.865 so how much Rupees i got.
    From India, Thane
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    Sure, I can help you with that! Please send me the scanned assignment so that I can understand exactly what you need. You are looking for formulas for DA, TA, HRA, Spl. Allow, EPF, HRD, and Tax. I will assist you in explaining the Excel assignment to the students. Thank you for reaching out.
    From India, Patna
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    File Type: jpg excel assignment 001.jpg (548.1 KB, 226 views)

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  • CA
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    (Fact Checked)-The request seems to be for assistance with an Excel assignment involving formulas for various components like DA, TA, HRA, Special Allowance, EPF, HRD, and Tax. Please provide the specific details or formulas needed for each component to ensure accurate assistance. Thank you for seeking clarification. (1 Acknowledge point)
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  • salary slip headwise detail rules
    From India, Uran
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    if basic wage is more then 6500 we should pay 5** something,is there any possible to pay less then that ceiling amount
    From India, Chennai
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    =IF(Pf Gross Salary)>15000,15001,(PF gross Salary)*12% pf gross salary means basic, ca, cca, special allowance. this is pf formula for 1800 max cap formula. it is very help full to all
    From India, Mumbai
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