We have recently come to know that one of our employees is engaged in other employment. He is not only working with another organization, but he has also submitted a fake experience letter there by signing himself with the name of our ex-HR Head.
Kindly help me draft a strong show-cause notice against him.
From India, Delhi
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1Kindly help me draft a strong show-cause notice against him.
From India, Delhi
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Dear Suganthi,
This is deemed to be a serious misconduct. You can issue a Show Cause. Wait for his reply, then take appropriate action as per the Industrial Disputes Act (if yours is an industry or factory). Have all substantial proofs against him before issuing the letter. The draft can be as attached in brief. Enclosures/proofs have to be secured by you as you are making the allegation, and the onus lies on you.
From India, Hyderabad
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This is deemed to be a serious misconduct. You can issue a Show Cause. Wait for his reply, then take appropriate action as per the Industrial Disputes Act (if yours is an industry or factory). Have all substantial proofs against him before issuing the letter. The draft can be as attached in brief. Enclosures/proofs have to be secured by you as you are making the allegation, and the onus lies on you.
From India, Hyderabad
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Dear Sugandhiajikumar,
You may use the following draft:
+++++
Date: -
To,
Mr ___________ (complete name of the employee)
Employee No: ___________
1. You have been working as ________ (designation) in _________ (complete name of your company) with effect from _______ (date).
2. It has come to our notice that you have been concurrently working at _________ (complete name of the other company) as _______ (designation at that company if you know).
3. Taking another employment while working in _________ (complete name of your company) is prohibited under the provisions of paragraph number ____, clause number ___ of the appointment letter issued to you on ____ (date).
4. Taking additional employment apart, it has come to our notice that you had faked the experience certificate to get this employment.
5. Your actions mentioned at paragraph 2 and 4 above, are classified as “misconduct” under the provisions of paragraph No, clause No _____ and paragraph No, clause No ____ respectively of the approved Standing Orders.
6. You are hereby directed to give an explanation on the above misconduct. If no reply is received or if the reply is found without substance, then administration of _________ (name of your company) reserves right to initiate disciplinary action against you.
Name of the Authorised Signatory
From India, Bangalore
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You may use the following draft:
+++++
Date: -
To,
Mr ___________ (complete name of the employee)
Employee No: ___________
Show Cause Notice for Dual Employment
1. You have been working as ________ (designation) in _________ (complete name of your company) with effect from _______ (date).
2. It has come to our notice that you have been concurrently working at _________ (complete name of the other company) as _______ (designation at that company if you know).
3. Taking another employment while working in _________ (complete name of your company) is prohibited under the provisions of paragraph number ____, clause number ___ of the appointment letter issued to you on ____ (date).
4. Taking additional employment apart, it has come to our notice that you had faked the experience certificate to get this employment.
5. Your actions mentioned at paragraph 2 and 4 above, are classified as “misconduct” under the provisions of paragraph No, clause No _____ and paragraph No, clause No ____ respectively of the approved Standing Orders.
6. You are hereby directed to give an explanation on the above misconduct. If no reply is received or if the reply is found without substance, then administration of _________ (name of your company) reserves right to initiate disciplinary action against you.
Name of the Authorised Signatory
From India, Bangalore
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Dear Suganthi,
First of all, you need to collect all evidence against the workman. One person cannot be present in two places at one time. Take immediate action to change his duty hours (if you suspect he is working in another agency). Also, collect a copy of the incorporated document from the HR department of the other agency to verify the workman's engagement. Simultaneously, write a letter to that agency providing details of the workmen (Token No, DOJ, UAN No, ESI No) on their payroll. By doing all of this, you will create obstacles for the individual and prevent any misconduct from occurring.
Thank you.
From India, Mumbai
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First of all, you need to collect all evidence against the workman. One person cannot be present in two places at one time. Take immediate action to change his duty hours (if you suspect he is working in another agency). Also, collect a copy of the incorporated document from the HR department of the other agency to verify the workman's engagement. Simultaneously, write a letter to that agency providing details of the workmen (Token No, DOJ, UAN No, ESI No) on their payroll. By doing all of this, you will create obstacles for the individual and prevent any misconduct from occurring.
Thank you.
From India, Mumbai
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Is he working as an employee with ESI and PF deduction ? Then it would be a big issue.
From India, Hyderabad
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From India, Hyderabad
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Draft a letter filled with questions regarding your known facts. Obtain answers. If the replies are in no way harmful to your company, ask him to leave your company. Dual employment is not at all wrong; it is common in other countries. The only thing is, as long as it's not harmful to your company's reputation, forgery is a serious offence. If you don't want to drag on this, remove him at once showing the reason of forgery, that's all.
From India, Nellore
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From India, Nellore
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SHOW CAUSE NOTICE.pdf
Notice of Employee Change.doc